How to Record and Transcribe a Meeting Without a Bot

Choose between recording on your device and importing an existing file. Test audio permissions, review the transcript and export a usable copy.

Choose a capture method

vibeforthat editorialUpdated 2026-11-043 sources

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Start with the audio you can access

Agree on recording with the participants and follow your organization’s rules. If you already have a permitted recording, import that file into a transcription tool. For a live call, use a supported recorder to capture audio on the device without adding a participant to the meeting.

Before an important call, record a short test. Listen for both your microphone and the other speaker, then check speaker labels and export format.

See MacParakeet’s local recording setup Check Otter’s audio import options

Review the transcript before sharing

Check names, numbers and dates against the audio.
Confirm which parts of processing run on the device if you use optional cleanup or summarization.
Export a copy your team can use and share it only with the intended people.

Turn a reviewed transcript into action items Compare meeting and productivity tools